School Management
Manage students, parents, teachers, classes, academic years and identity cards.
Overview
This module gives a school an administration system for students, parents, teachers, classes, subjects and academic years. School administrators, teachers, parents and students each get their own security group with matching record rules. It plugs into Odoo contacts, employees and users and adds mail chatter and activities on students and teachers. The result is a single record of each student from admission to leaving, with printable identity cards and leaving certificates.
Usage steps
- 1
Set up academic years and months
The administrator creates academic years with code, start and end date and marks one as current. Months are defined inside the year. The system rejects invalid durations, overlapping months, months outside the year and two current years.
- Year code and dates
- One current year only
- Non-overlapping months
- 2
Configure schools, standards and subjects
Under the school configuration the user defines campuses, standards (classes), mediums, divisions, subjects and syllabus. A school form has tabs for Standards, Students, Subjects and Syllabus. Grades and grade lines define the result scale.
- Campus, standard, medium, division
- Subjects and syllabus tabs
- Grade master and lines
- 3
Admit a student
In the Students menu the user opens the student form and fills the General, Parents, References, Previous School, Award Info, Family Info, Medical, Certificates and Remarks tabs. A registration code comes from a sequence and the age is computed from the birth date. Chatter and activities are available on the student.
- Registration code from sequence
- Age computed from birth date
- Medical and family tabs
- 4
Assign roll numbers and move standards
The Assign Roll Number wizard takes a class and medium and numbers the students. The Move Standards wizard promotes students to the next standard for a chosen academic year and stops with an error if the move is not valid.
- Wizard: Assign Roll Number
- Wizard: Move Standards
- Class and medium required
- 5
Register parents and teachers
Parents have a form with phone, mobile, email and a Children tab; creating one also prepares a portal user. Teachers are linked to an employee, standards, subjects and campus, and a teacher can also be flagged as a parent. A teacher birthday in the future is refused.
- Parent form with Children tab
- Teacher linked to employee
- Birthday validation
- 6
Terminate a student
A terminate wizard asks for a reason and leave date, then sets the student out of the school. Only alumni or terminated students can receive a leaving certificate; otherwise the report raises an error.
- Reason and leave date
- Alumni or terminated only
- Status update on student
- 7
Print reports and identity cards
From the student and school forms the user prints the student report, the leaving certificate and the school identity card through the Print menu. The templates come with the module and use the stored student data and photo.
- Student report
- Leaving certificate
- School identity card
Screens
Illustrative mockups with placeholder data.
Name
Student Information
Standard Information
Name
Communication
Name
Roles
| Role |
|---|
| School administrator |
| Teacher |
| Parent |
| Student |
| Admission officer |
Dependencies
Want to know more or try this app? Contact us
We can arrange a demo or a trial and answer your questions about School Management.