Cheque Partner Ledger

A standard partner ledger shows only posted entries, so cheques that are registered but not yet posted are invisible to the accountant and the customer. This module adds a ledger wizard that lists posted entries together with draft cheque payments and lets the user decide exactly what to show. It plugs into Accounting and the branch cheque management module. Accountants and collectors use it to print or export a statement that reflects the true exposure. Report colours and font scale can be set per company.

1. 1

   Open the ledger wizard

   From the Accounting reporting menu choose "Extended statement (cheques)". The wizard opens as a dialog with grouped filters. Access is limited to users in the cheque ledger user group.

   • Menu under Accounting reporting
   • Restricted to the ledger user group
2. 2

   Pick partner and period

   Select the partner and the from/to dates. Optionally narrow by branch, companies, and move type (customer, supplier or both). The basic filters group holds the essentials.

   • Partner, date from/to
   • Branch and companies
   • Move type and account scope
3. 3

   Include posted, draft and cheque payments

   Use the include switches to add posted entries, draft moves and draft cheque payments. The cheque payments are the key addition, showing money that is promised but not yet booked. Each switch changes the balance shown.

   • Include posted
   • Include draft moves
   • Include draft cheque payments
4. 4

   Choose what is shown by type

   Toggle invoices, cheque payments, regular payments and other moves to build the statement layout. A description mode controls how each line is labelled. This keeps the statement readable for the recipient.

   • Show invoices
   • Show cheque / regular payments
   • Show other moves
   • Description mode
5. 5

   Adjust the look

   Set the report title, header colours and font scale in the appearance group; defaults come from the company settings. Administrators define company-wide colours in Accounting settings. This gives each company a consistent branded statement.

   • Report title
   • Header and row colours
   • Font scale
6. 6

   Print PDF or export Excel

   Press the print button to get a PDF statement, or the Excel button for a spreadsheet. Both use the same filters and totals. Cancel closes the wizard without output.

   • Print PDF
   • Export Excel
   • Cancel

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