Monthly Attendance Sheet

Payroll needs one reliable monthly summary of each employee attendance rather than thousands of raw punches. This module generates a monthly attendance sheet per employee with daily lines showing first in, last out, worked hours, lateness, early exit, overtime, absence and leave. It links to violations from the discipline module and to work entries so absence and overtime reach payroll. Sheets go through confirm and approve steps and can be regenerated. A printable report and record rules let employees see only their own sheet.

1. 1

   Generate sheets

   Open Attendance Sheets > Generate Sheets, choose the period and employees, then press Generate. One sheet per employee is created with daily lines.

   • Employees and period
   • Generate button
2. 2

   Review the daily lines

   Open a sheet and read the Days tab: first in, last out, worked hours, late and early minutes, overtime, pending overtime and leave type.

   • Late and early minutes
   • Overtime and pending overtime
3. 3

   Check totals and violations

   The header shows total worked hours, late minutes, overtime, absent days, leave days and the count of pending violations linked from the discipline module.

   • Totals in header
   • Pending violation count
4. 4

   Confirm and approve

   Press Confirm when the officer has reviewed the sheet, then Approve. Approval creates the work entry for absence so payroll can use it.

   • Confirm then Approve
   • Absence work entry
5. 5

   Regenerate or reset

   If punches change, use Regenerate to rebuild the lines or Reset to Draft to reopen the sheet before approval.

   • Regenerate button
   • Reset to Draft
6. 6

   Print and restrict access

   Print the sheet as a PDF. Record rules let an employee see only their own sheet while the officer sees the whole company.

   • PDF report
   • Own vs company visibility

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